Article I: Name, Mission,
Vision, and Purpose
A. Name: The name of the organization
shall be the Woodrow Wilson Rehabilitation Center (WWRC) Student Government Association (SGA).
B. Mission: We the students
of the SGA in partnership with the staff of WWRC and the Department of Rehabilitative Services (DRS) work to assist all students
of WWRC in order to achieve their goals as identified in their Individualized Plan of Employment (IPE) as well as to support
the achievement of the mission of DRS and WWRC.
a. Who are we?
are students and clients of WWRC.
are representatives of our many communities
are role models
b. What are we about?
are willing participants in a program at WWRC to meet our goals of (1) growth in areas of vocational training as well as personal,
physical, social, and/or emotional growth, and (2) to expand economic opportunities by strengthening personal growth.
support the goal attainment of others by promoting an atmosphere where personal growth is encouraged.
work with the staff and each other to promote a positive and supportive environment.
respect the opinions and feelings of others.
approach people’s concerns and issues honestly with the intent of improving WWRC’s environment.
are contributors to the planning and improvement of WWRC programs at all levels.
c. How will we achieve our goals?
will interact constructively with the staff and engage other resources.
will accept, with dignity, the challenges our disabilities present and take pride in our accomplishments as we fulfill the
requirements of our programs.
will expect much of ourselves in attaining our goals and help our peers in reaching theirs.
presenting a positive image of ourselves and showing mutual respect for others, we will strengthen the positive atmosphere
will carry our positive images out into our communities.
d. Why is a vision statement
world is ever changing; therefore we must adapt to meet these changes to keep pace and ensure our place in society, thus showing
we are more than “just” people with disabilities, but people with abilities. (Five (5) point Vision Statement
adopted March 1995, revised in June of 2001)
D. Purpose: The purpose of
the SGA is to provide the students of WWRC an avenue to express their opinions, concerns, and suggestions that are related
to the Center; to provide the clients with a means to participate in the development and implementation of various policies
and programs that directly affect them; to sponsor activities and programs to benefit the membership, including revenue generation;
and to work with the Executive Committee of the SGA to share information that will enhance the living, learning, and working
environment of WWRC
Article II: Membership
A. The SGA is composed of enrolled clients of WWRC who are in an active status
of membership occurs when a client graduates or is terminated or suspended from their program at WWRC
of membership occurs when a student re-enrolls in a program at WWRC or returns to a program at WWRC
Article III: Meetings
Place of General
Membership – All general membership meetings
of the SGA will be held in the WWCR Dining Hall
B. Time of General Membership
Meetings – General membership meetings are held
the first Monday of every month at 5:00 p.m. unless otherwise publicized. If a meeting date is changed
by the Executive Committee the President, through the Secretary, must notify students of the new meeting date
at least two weeks in advance of the change.
C. Agenda for General Membership Meetings – The following agenda will be a suggestion for each general membership meeting:
· Reading of the minutes of the last meeting
· Reading of the Treasurer’s report
of the month awards
D. Executive Committee meetings –
Executive Committee meetings of the SGA are held each week to transact SGA business. Officers are required to participate
in theses meetings on a regular basis. Additional students or staff may be requested to attend the Executive
Committee meetings to provide information, perspective, clarity, or technical assistance regarding business items that are
E. Special Meetings – The
Executive Committee may call special meetings as needed.
F. Meeting Notices – E-mails
and written notices of general membership and special meetings of the SGA will be placed on public bulletin boards throughout
Article IV: Voting
A. Voting Rights – All
clients who are actively involved in WWRC programs and conduct themselves well are eligible to vote on SGA business matters.
B. Methods of Voting – Methods
of voting may be by ballot, voice, or raised hand as determined by the organizational need or as defined elsewhere in the
Article V: Officers and Election of Officers
A. Qualifications to Hold Office
1. All students who act according to the rules and regulations set forth in the student handbook and meeting
the following criteria are eligible for or may continue to hold their position as an officer of the SGA:
a. Students who run for the office of President must be enrolled in a full vocational training program
for thirty (30) days prior to nomination and must have four (4) months remaining in their training program.
b. Students running for an office, other than President, must be enrolled in a vocational training program
for thirty (30) days prior to nomination and have at least four (4) months remaining in their training program
c. Students running for office must have knowledge of and personally comply with the terms and conditions
contained within the student handbook and WWRC rules, policies and procedures.
Article VI: Criteria for Nominations to Office
nominee must have completed the leadership orientation program conducted by the SGA Executive Staff prior to receiving and
accepting a nomination to an office. Each nominee must also be willing to accept the nomination to be eligible. The nominated
student must submit the “nomination form” to the President of the SGA with signatures of students making and seconding
the nomination. This form will also include the written approval of the nominee’s case manager and the Leadership Training
Program staff member.
Article VII: Nomination of New Officers
of new officers will be held twice per year, during the months of February and November, with nominations being accepted at
the regular monthly meeting of the Student Government Association following the completion of normal business. Incumbents
can succeed themselves and can run and hold office for more than one term.
student in a full training program may submit nominations.
Director of Residential Services, the nominee’s case manager and SGA Staff Advisor will meet within four (4) days of
the receipt of all nominations to review and insure that all nominations meet all eligibility requirements.
the fourth Thursday of the month, following the receipt and eligibility certification of all nominations, all students nominated
will meet with the Executive Committee of the SGA and others, designated by the SGA Executive Committee, to be advised of
campaign rules, requirements of the offices, and to review and sign a document stating that they understand the campaign rules
and agree to run for the office for which they were nominated.
Article VIII: Election Procedures
President of the SGA must announce publicly, two weeks in advance, the date of the meeting for nominations. The date of the
election of new officers will be announced at the time nominations are accepted. Each nominee whose nomination is accepted
can begin their campaign ten (10) days before Election Day and are encouraged to participate in the “candidates’
night” by addressing the student body about why they should be elected. Each candidate will be allotted five (5) minutes
to speak. Respective campaign managers should introduce each candidate.
dates will be on Tuesdays before the second Thursday during the months of March and December. Current officers not running
for re-election will monitor the elections. The SGA Executive Committee will prepare the ballots used in the election with
names on the list that have been approved as legitimate nominees.
will be held in the Dining Hall during lunch & dinner.
Secretary of the SGA will secure a current list of those students who are eligible to vote from the WWRC Information User
Liaison who will provide the list to the Directors of Residential and Evening Services, STRU, SLS, and Case Managers to identify
students not in good standing. The SGA Secretary will cross off student names of those who vote from this list as they are
given a ballot.
officers of the SGA not running for office will count the ballots. Successful candidates and the SGA membership will be notified
of the election results prior to 7:30 PM through a posting of the elections results on the SGA bulletin board in the Recreation
the case of a tie, a special election will be held between the candidates who have tied, according to the procedures and dates
established by the Executive Committee of the SGA.
Article IX: Oath of Office
newly elected officers of the SGA shall take the oath of office, below administered at the first monthly meeting of the general
membership of the SGA following the election. The staff advisor will administer this oath.
(name of student) do solemnly pledge / to fulfill the duties of the office of (name of the office) / and to uphold the bylaws of the Student Government Association
/ to comply with the rules and regulations of the Woodrow Wilson
Rehabilitation Center / and to fulfill the
Vision, Mission, and Purpose of the Student Government Association.”
Article X: Orientation of New Officers Meeting
new officers will meet with the past executive staff members on the Monday following their installation in order to effect
a smooth transition of leadership. At this meeting, the new officers will be given a copy of the SGA Bylaws, the Leadership
manual, and a notebook containing pertinent information regarding the workings of the SGA from the past officers. The past
officers and staff advisor will orient the new officers to their tasks, responsibilities, and roles.
Article XI: Offices and Related Duties
officers of the SGA shall represent the students off WWRC in a positive manner throughout their terms of office at WWRC functions.
The officers will maintain, to the best of their ability, the goals, purposes, and vision of the WWRC SGA and be cognizant
of the constant necessity of building bridges, communication, and understanding among the WWRC clients, staff, and the community
at large. Officers will get along with each other and work together on making WWRC a safe place for all students. Officers
will be held to a higher standard than regular students. They are to maintain a positive attitude and work together with the
other officers. Officers are not to bring drama into the SGA, we are all here to get along and do a job. Drama will not be
tolerated & a warning will be given to those who bring drama into the SGA. You will get a warning once and than the next
time you will be out of the SGA.
Generally the officer’s duties shall include:
the expressed concerns of student and staff and make sure students get the respect they deserve and that their rights are
not being violated.
the action necessary to uphold the goals and purpose of the SGA.
functions approved by the SGA.
and participate in functions and services at WWRC.
approval for expenditures from the Management Support Director for activities and events requiring financial support.
a committee structure, appoint chairpersons and help those chairpersons to build an active and supportive committee.
monthly meetings of the SGA.
weekly to review and act on the above.
to student concerns and help with problem solving.
Administer the duties above as a cohesive group and support one another in their duties.
The Student Government Organization Officers shall consist of a President, Vice President, Secretary, Treasurer,
and Sergeant-At-Arms. Also may consist of a photographer if a student is aware that they will use their own camera and is
nominated for the position.
Specific Duties of the Offices are:
general supervision all the businesses of the SGA
and conduct all meetings of the SGA and of the Executive Committee
the Vice-President if he/she is going to be absent from a meeting
on an concerns or suggestions presented by the students
assignments to members, committees, or task forces
WWRC Executive Staff Meetings on a monthly basis and formally report on the business and progress of the SGA in written form
student representatives to various and sundry meetings within and without WWRC
and distribute meeting agendas for general and Executive Committee meetings through the SGA Secretary
SGA committee chairpersons
as an ex-officio member of the SGA Executive Committee following his/her term of office
2. The Vice President shall:
the President as needed
absence of the President, conduct meetings and functions of the SGA
with, support, and assist all standing SGA committees and Chairpersons as needed to accomplish the work of the committees,
and chair a monthly meeting of all committee chairperson the week preceding the monthly meeting
3. The Secretary shall:
all minutes of the SGA General Membership meetings and SGA Executive Committee meetings
general membership meeting minutes and plans on designated WWRC bulletin boards and, as appropriate, to the correct session
of the WWRC Web Page
all official records and files of the SGA
accurate files and records of the SGA’s meetings, activities and actions
as the historian of the SGA
4. The Treasurer shall:
checks for signature by the Staff Advisor to satisfy the obligations of the SGA
the monthly Treasurer’s Report of all accounts including the starting and ending balances, expenditures, and revenues
the monthly Treasurer’s Report to the general membership and Executive Committee at their monthly meetings
complete records of financial expenses and income
with and receive direction from the WWRC Business Education Department with regard to bank statement reconciliation, audit
review, proper accounting procedures, and completing all required Treasurer reports on a monthly basis
5. The Sergeant-At-Arms shall:
the student body of upcoming monthly meetings, including standing committee meetings by posting the notices on the key bulletin
boards throughout the Center to include the day, the time and the place of the meeting
the meeting to order and lead the Pledge of Allegiance
order during the monthly meeting
up the General Membership meeting room to include the sound system, placement of chairs, tables etc., as needed and appropriate
for preparing, posting, and/or distributing all advertisements concerning the SGA and the removal of the same
6. The Photographer shall:
assignments from staff if needed
photographs of all events even events not related to the SGA
photographs to be put in the SGA newsletter
Article XIII: Staff Advisor
Management Support Director, WWRC will serve as advisor and consultant to the SGA generally and to the President and Executive
Committee of the SGA specifically. In that role, the advisor will:
and advise the SGA leaders on WWRC Policy and Procedures
and advise the SGA leaders on financial matters
and advise the SGA leaders in planning meeting agendas
and advise on leadership training needs for the SGA leaders by assisting the SGA leadership in determining leadership training
needs and identifying internal and external trainers to provide skill development in leadership
advise and direct SGA leaders to appropriate resources to support their initiatives
as a required signatory authority for financial (signing checks) and program purposes
an annual financial audit is completed on the SGA checking and savings accounts
XIII: SGA Standing Committee Staff Advisor Support
WWRC staff advisors are appointed to consult, advise and support each standing committee of the SGA as follows:
Committee – Management Support Director
Awareness Committee – Management Support Director
Committee – Director of Evening and Residential Services
Committee – Training Department Principal
Committee – Director of Recreation Services
Hall Committee – Management Support Director
Thumb Committee – Director of Patient Therapy
Trail Committee – Director of Patient Therapy
Awareness Committee – Residential Services Night Counselor
Student Committee – Vocational Rehabilitation Counselor
Activities Committee – Director of Recreation Services
Article XIV: Resignation/Termination from Office
Resignation from office –
Any officer who decides
to resign from his/her position in the SGA will notify the President of the SGA of his/her intentions in writing and provide
the reason for such action. The Executive Committee SGA will act on the acceptance/rejection of the resignation.
Termination – If an officer of the SGA neglects to
carry out his/her responsibilities as determined by the Executive Committee, he/she will be given a written notice by the
SGA President as prepared by the SGA Secretary which will be considered as a warning to the officer with a copy sent to SGA
files. If the officer in question continues to be derelict in carrying out his/her duties, the Executive Committee, by majority
vote will remove him/her from office and appoint another to fill the balance f the term.
Interim Appointments –
The President of the
SGA shall have the authority to make interim appointments to any and all offices of the SGA due to a resignation or termination
in order to fill an unexpired term of office or if sufficient names are not placed in nomination for a SGA office(s)
Purpose – The purpose of standing and special purpose
committees is to assist the leadership of the SGA in the transaction of its business. Committees also provide the opportunity
for organization members to participate in the business of the organization to which they belong. There shall be five (5)
standing committees and such other committees as the President of the SGA shall create from time to time
Executive Committee – The Executive Committee shall
have and may exercise the powers of the organization in the management, execution and implementation of the business of the
SGA. All actions taken by the Executive Committee on behalf of the SGA shall be considered for ratification by the general
membership at the next meeting of the membership. The Executive Committee shall meet at the call of the SGA President
Dorm Committee – This committee represents
the students who live in the dorms while staying at WWRC. It deals with issues and concerns of students regarding their living
areas, staff/student relations and living environment enhancement. The committee shall meet at the call of the chairperson.
Wheelchair Committee – This committee deals with concerns
of the clients who need to use wheelchairs for mobility and also deals with accessibility to all areas of the campus. The
committee shall meet at the call of the chairperson.
Activities Committee – This committee, in cooperation
with Recreational Services, plans upcoming events for entertainment purposes, such as shopping trips, etc. This committee
meets at the call of the chairperson.
Dining Hall Committee – This committee meets with
the Director of Nutrition of the contracted food service company serving WWRC to discuss issues and concerns dealing with
the Dining Hall and Snack Bar. This committee meets at the call of the chairperson.
Day Student Committee – This committee represents the
students who don’t live on campus at WWRC. It deals with issues concerning the students regarding their program, their
living situations, staff/student relations and living environment enhancement. The committee shall meet at the call of the
Green Thumb Committee – This committee represents
the students on campus who have a love for gardening, plants, flowers and planting. It deals with planting flowers around
the Center, maintaining the Garden of Hope,
and planting trees around the Center. The committee shall meet at the call of the chairperson.
Nature Trail Committee – This committee represents
the students at the Center who have a love for the Starr Nature Trail which is located down by the lake. It deals with issues
concerning the maintenance of the Nature Trail, planting trees around the Nature Trail, and the care of the Nature Trail.
The committee shall meet at the call of the chairperson.
Special Activities Committee - This committee, in cooperation with
Recreational Services, plans upcoming events for the SGA Committees such as the Diversity Awareness Committee, Dorm Committee
etc. This committee meets at the call of the chairperson.
10. Diversity Awareness Committee – This committee represents the students at the Center’s ethnic background, sexuality,
religious preferences and any student who has been discriminated against for some reason or the other. It deals with issues concerning weight, sex, race, religion, sexuality, etc. This
committee meets at the call of the chairperson.
Article XVI: Amendments
may be adopted, amended or repealed by the vote of the general membership entitled to case a vote, which are in attendance
at the meeting following a reading of the change, amendment, or repeal at the pervious meeting.
any problem occurs regarding the SGA for which there is no written By-Law, then general custom, county, state or federal statute,
regulation or procedure may be applied to the situation.